Analysis Financial Optimization Strategies for the Success of Polbeng Business Expo Chapter II

Putri Taherah; Yanisha Dwi Astari

doi:10.31004/riggs.v4i4.5445

Authors

Putri Taherah State Polytechnic of Bengkalis
Yanisha Dwi Astari State Polytechnic of Bengkalis

DOI:

https://doi.org/10.31004/riggs.v4i4.5445

Keywords:

Financial Optimization Strategy, Budget Planning, Cash Flow Management, Financial Risk Management, Event Treasure

Abstract

This study analyzes the financial optimization strategies implemented by treasurers in organizing the Polbeng Business Expo Chapter II, based on three main indicators according to Thamrin, Liana, and Yani (2024): budget planning, cash flow management, and financial risk management. This research employs a descriptive qualitative method with data collected through in-depth interviews, observations, and documentation, involving treasurers from four main events: Ranking 1 Competition, Fashion Show, Coloring Competition, and Singing Competition. The results show that treasurers systematically identified event needs, distinguished between primary and supporting needs, prepared budgets based on price surveys and previous experience, monitored cash flow through recording and projections, and implemented risk mitigation strategies such as reserve funds, expenditure supervision, and vendor down payments. In addition, coordination among committees supported smoother financial control. The application of these strategies supports efficient use of funds, maintains cash flow stability, and minimizes financial risks during event implementation. Compared to previous unstructured financial practices in student activities, this study demonstrates that systematic financial strategies can improve fund management effectiveness, even when implemented by students without professional financial systems. Overall, the study confirms that financial optimization strategies can be effectively adapted in managing student event finances through consistent planning, recording, and control, contributing to successful event execution and financial accountability.

Downloads

Download data is not yet available.

References

Hidayat, R., Nugraha, A., & Maulana, D. (2021). Financial planning and control in organizational activity management. Journal of Financial Management, 9(2), 115–128.

Santoso, B., & Putri, A. R. (2022). Financial optimization as a strategy to improve organizational effectiveness. Journal of Accounting and Management, 14(1), 45–58.

Prasetyo, E., & Lestari, M. D. (2022). Financial management of non-academic activities in higher education institutions. Journal of Higher Education Administration, 6(2), 89–101.

Yolanda, S., Firmansyah, H., & Rahmawati, N. (2023). The role of student committee involvement in improving financial literacy. Journal of Economics and Entrepreneurship Education, 7(1), 33–47.

Viroza, A., Kurniawan, R., & Saputra, I. (2025). Cash budget optimization to support organizational financial efficiency. Journal of Finance and Business, 12(1), 1–14.

Thamrin, M., Liana, R., & Yani, A. (2024). Financial optimization strategies in event management. Journal of Financial Management and Accounting, 12(1), 55–70.

Nugroho, A., & Sari, R. P. (2022). Internal control and expenditure monitoring in event-based organizations. Journal of Management and Business Studies, 9(1), 66–78.

Dahlan, M., Yusuf, A., & Hapsari, L. (2025). Cash flow management for successful organizational events. Journal of Operational Management, 11(1), 25–38.

Rustamana, A., Wijaya, R., & Fitriani, S. (2024). Qualitative research methodology: Approaches and applications. Bandung: Alfabeta.

Kerzner, H. (2021). Project management: A systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Hansen, D. R., Mowen, M. M., & Guan, L. (2022). Cost management: Accounting and control. Cengage Learning.

Rahman, A., Hidayat, R., & Putri, L. N. (2023). Participatory budgeting and financial accountability in organizational activities. International Journal of Public Sector Management, 36(4), 512–527.

Mulyadi, M., & Anwar, S. (2021). Budgetary control as a tool for financial performance improvement. Journal of Accounting and Finance Research, 6(2), 45–54.

Santoso, B., & Kurniawan, D. (2025). Budget supervision intensity and project complexity in event management. Journal of Event and Tourism Management, 7(1), 23–37.

Brigham, E. F., & Ehrhardt, M. C. (2021). Financial management: Theory and practice. Cengage Learning.

Gitman, L. J., & Zutter, C. J. (2022). Principles of managerial finance. Pearson Education.

Wulandari, D., & Prakoso, B. S. (2024). Digital payment systems and cash flow efficiency in event organizations. Journal of Digital Business and Finance, 5(2), 89–102.

Hanafi, M. M. (2021). Manajemen risiko. UPP STIM YKPN.

Susanto, H., Prabowo, A., & Lestari, M. (2023). Contingency funds and financial resilience in project-based organizations. Asian Journal of Accounting Research, 8(3), 401–415.

Rachman, F., & Dewi, S. K. (2025). Financial risk mitigation strategies in small-scale events. Journal of Risk and Financial Management, 18(2), 1–15.