Open Journal Systems Help

This journal uses the Open Journals Systems software for management and publishing support. OJS is an open source solution to managing and publishing scholarly journals online. OJS is a highly flexible editor-operated journal management and publishing system that can be downloaded for free and installed on a local Web server. It has been designed to reduce the time and energy devoted to the clerical and managerial tasks associated with editing a journal, while improving the record-keeping and efficiency of editorial processes. It seeks to improve the scholarly and public quality of journal publishing through a number of innovations, from making journal policies more transparent to improving indexing.

System Background

OJS is a journal and web site management and publishing system. OJS covers all aspects of online journal publishing, from establishing a journal website to operational tasks such as the author's submission process, peer review, editing, publication, archiving, and indexing of the journal. OJS also helps to manage the people aspects of organizing a journal, including keeping track of the work of editors, reviewers, and authors, notifying readers, and assisting with the correspondence.

OJS is flexible and scalable. A single installation of OJS can support the operation of many journals. Each journal has its own unique URL as well as its own look and feel. OJS can enable a single editor to manage all aspects of a journal and the journal's website, or OJS will support an international team of editors with diverse responsibilities for a journal's multiple sections.

OJS supports the principle of extending access. This system is intended not only to assist with journal publishing, but to demonstrate how costs of journal publishing can be reduced to the point where providing readers with "open access" to the contents of the journal may be a viable option. The case for open access is spelled out over a wide series of articles stemming from this project which are freely available under Publications at the University of British Columbia Public Knowledge Project website.

The origins of OJS. The system was first released in 2002 as a research and development initiative of the Public Knowledge Project at the University of British Columbia, with the support of the Social Sciences and Humanities Research Council of Canada, Max Bell Foundation, the Pacific Press Endowment, and the MacArthur Foundation. Its continuing development is currently overseen by a partnership among UBC's Public Knowledge Project, the Canadian Center for Studies in Publishing and the Simon Fraser University Library. For more information, see the Public Knowledge Project @ Simon Fraser University website.

Management Structure

Editorial Process

OJS moves submissions to the journal through five steps in the editorial process, which will be managed by one or more of the editors.

1. Unassigned Queue: Items begin here and are assigned to one or more editors.
2. Submission Review: Items undergo peer review and editorial decision.
3. Submission Editing: Items undergo copyediting, layout, and proofreading. The submission is assigned to an issue for publication.
4. Table of Contents: Items are ordered for publication and are published.

Editorial Roles (Assigned in Journal Management)

- Journal Manager: Sets up the journal and staffs editorial roles (can also serve as an Editor and other roles).
- Editor: Oversees editorial process; can assign submissions to Section Editors to see through Submission Review and Submission Editing; undertakes scheduling of content and publishing of journal.
- Section Editor: Oversees Submission Review and possibly Submission Editing for assigned submissions.
- Copyeditor: Works with submissions to improve grammar and clarity, poses questions to author on possible errors, and ensures strict adherence to journal's bibliographic and textual style.
- Layout Editor: Transforms copyedited submissions into galleys in HTML, PDF, and/or PS files in the proper format for electronic publishing.
- Proofreader: Reads galleys for typographic and formatting errors.